Inventory Management Toolkit in Notion

Manage equipment, inventory and maintenance tasks in Notion.

Collaborate with your maintenance team to maintain equipment, track inventory, and manage maintenace tasks across multiple facilities in one place.

this template can be the starting point to manage your facilities with Notion.

have any questions, or requests? Submit them here.

Template Features

• Inventory Database: A comprehensive list of all equipment and inventory across your facilities, including details such as make, model, serial number, and location and quantity.
• Multi Locations Management: manage equipment across multiple rooms, facilities and locations.
• Maintenance Schedule: Plan and track routine maintenance tasks for each device, including frequency and responsible personnel.
• Work Order Management: create and assign work orders for repairs, inspections, or other maintenance tasks, with options to track progress and completion.
• Documentation and Manuals: Store manuals, user guides, and other important documents related to each device, easily accessible for reference during maintenance activities.
• Maintenance History: A log to record all past maintenance activities, including dates, descriptions of work performed, and any issues or repairs made.
• Notifications and Reminders: Automated reminders and notifications for upcoming maintenance tasks, inspection deadlines, or equipment calibration requirements.

FAQs

Can multiple users enter data into this template? Yes, this template is designed to accommodate multi-user data entry. You can share the template with your team or use from services like Fillout to directly feed data into your system.

Can I automatically generate unique codes for inventory? Yes, the template can be easily integrated with barcode generating services like BarcodeAPI and Mallabe through make.com

Can I automatically generate work orders within the template? Yes, Notion has built in automation capabilities based on various triggers, however, you can easily expand item generation using make/zapier workflows.

How can I migrate data to and from Notion using this template? The template currently does not have a built-in data migration feature. However, you can manually import or export data to and from Notion in CSV format. Importing/Exporting.

Do you offer implementation services? Yes, I can assist you in setting up workflows through make.com to integrate and automate processes in the template as well as provide customization and training support.

About Me

My name is Ammar, a low current systems engineer and a system integrator, and I build Notion systems that help people work easier.